Human Resources Assistant

The University of Florida
United States, FL
Jul 25, 2026

Job Description:

Classification Title:	Human Resources Assistant
Classification Minimum Requirements:	High school diploma or equivalent and three years of appropriate experience.
Job Description:	Current Staff Employment Record Management Process all employee lifecycle transactions for staff in the College administration area and five academic departments; transactions include, but are not limited to, changes impacting pay rate, supervisor, department ID, over time/comp earning, FTE, salary plan, and employment status (leave of absence, return to work, termination) Generate and disseminate work authorization expiry report on a monthly basis Complete semesterly verification checks to ensure current STAS/OPS employees are correctly classified based on enrollment status; submit corrections when necessary (OPS > STAS and/or STAS > OPS) Manage the bi-annual term file for the College administration area and five academic departments Hiring/Recruitment Functions Work with department administrators to process volunteers for the five academic departments; this includes submitting volunteer POIs after ensuring proper documentation was provided and appropriate security/badge access was requested Independently manage the new hire and termination process for student assistants and OPS employees Execute background checks, education verifications, and employment verifications as necessary Coordinate with new hires to collect pre-hire documents Collaborate with the Student Financial Aid office to verify student eligibility for federal work study funding Serve as backup for TEAMS, Graduate Assistant, and Pre-Doctoral Fellowship hires Serve as backup for posting recruitments for the College administration area and five academic departments Administrative Functions Draft and send departmental communications specific to Human Resources to the CVM community; communications include biweekly payroll deadlines, open enrollment information, UF engaged timelines, and other informative communications as needed Develop and maintain an effective filing system; files should be organized and up-to-date Assist in developing and maintaining written internal policies and procedures for various human resource processes; collaborate with department administrators as appropriate Process Dean’s area Gator 1 cards; serve as back-up for academic department Gator 1 cards Maintain Notary Public certification and perform notary services as needed Coordinate/schedule interviews, conference room reservations, and/or Zoom meetings for the College administration area as needed Office management such as distributing incoming mail, maintaining the printer/copier, ordering office supplies, etc. Manage the HR filing systems and informational databases for the Dean’s area and five academic departments Manage the HR suite’s front desk and reception area; greet and assist customers, answer CVM HR main phone line, respond to email and voicemail requests timely Attend monthly HR forum Attend monthly department administrator meeting Payroll Functions Process various payroll related requests such as emergency checks, wage refunds, on-cycles, and prior 90-day adjustments Review and manage time exceptions biweekly for the College administration area and five academic departments Ensure premium pay is entered as appropriate for qualifying holidays and closures Serve as backup for time approval to ensure all time is approved by payroll closing for the Dean’s area Assist with annual December personal leave (DPL) and December leave cash out (DLC) time entries Assist with annual overtime and compensatory leave cash out process Assist with annual salary distribution entries Serve as backup for entering new hire distributions
Expected Salary:	$18.00 - $19.00 / hourly
Required Qualifications:	High school diploma or equivalent and three years of appropriate experience.
Preferred:	-Previous human resources experience -Knowledge of UF policies and procedures -Excellent verbal and written communication skills -Ability to manage multiple responsibilities -Ability to prioritize, and re-prioritize, as necessary -Ability to work independently and as part of a team
Special Instructions to Applicants:	In order to be considered, you must upload your cover letter and resume. Application must be submitted by 11:55 p.m. (ET) of the posting end date. This position is time limited. This position is eligible for Veteran’s preference. If you are claiming Veteran’s preference, please upload a copy of your DD 214 Member Copy 4 with your application for consideration. See our Veteran's Preference Page for more specific information.
Health Assessment Required:	No

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Job ID:

87670

Location:

Gainesville, FL

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Job Views:

col-wide

Job Description:

Classification Title:	Human Resources Assistant
Classification Minimum Requirements:	High school diploma or equivalent and three years of appropriate experience.
Job Description:	Current Staff Employment Record Management Process all employee lifecycle transactions for staff in the College administration area and five academic departments; transactions include, but are not limited to, changes impacting pay rate, supervisor, department ID, over time/comp earning, FTE, salary plan, and employment status (leave of absence, return to work, termination) Generate and disseminate work authorization expiry report on a monthly basis Complete semesterly verification checks to ensure current STAS/OPS employees are correctly classified based on enrollment status; submit corrections when necessary (OPS > STAS and/or STAS > OPS) Manage the bi-annual term file for the College administration area and five academic departments Hiring/Recruitment Functions Work with department administrators to process volunteers for the five academic departments; this includes submitting volunteer POIs after ensuring proper documentation was provided and appropriate security/badge access was requested Independently manage the new hire and termination process for student assistants and OPS employees Execute background checks, education verifications, and employment verifications as necessary Coordinate with new hires to collect pre-hire documents Collaborate with the Student Financial Aid office to verify student eligibility for federal work study funding Serve as backup for TEAMS, Graduate Assistant, and Pre-Doctoral Fellowship hires Serve as backup for posting recruitments for the College administration area and five academic departments Administrative Functions Draft and send departmental communications specific to Human Resources to the CVM community; communications include biweekly payroll deadlines, open enrollment information, UF engaged timelines, and other informative communications as needed Develop and maintain an effective filing system; files should be organized and up-to-date Assist in developing and maintaining written internal policies and procedures for various human resource processes; collaborate with department administrators as appropriate Process Dean’s area Gator 1 cards; serve as back-up for academic department Gator 1 cards Maintain Notary Public certification and perform notary services as needed Coordinate/schedule interviews, conference room reservations, and/or Zoom meetings for the College administration area as needed Office management such as distributing incoming mail, maintaining the printer/copier, ordering office supplies, etc. Manage the HR filing systems and informational databases for the Dean’s area and five academic departments Manage the HR suite’s front desk and reception area; greet and assist customers, answer CVM HR main phone line, respond to email and voicemail requests timely Attend monthly HR forum Attend monthly department administrator meeting Payroll Functions Process various payroll related requests such as emergency checks, wage refunds, on-cycles, and prior 90-day adjustments Review and manage time exceptions biweekly for the College administration area and five academic departments Ensure premium pay is entered as appropriate for qualifying holidays and closures Serve as backup for time approval to ensure all time is approved by payroll closing for the Dean’s area Assist with annual December personal leave (DPL) and December leave cash out (DLC) time entries Assist with annual overtime and compensatory leave cash out process Assist with annual salary distribution entries Serve as backup for entering new hire distributions
Expected Salary:	$18.00 - $19.00 / hourly
Required Qualifications:	High school diploma or equivalent and three years of appropriate experience.
Preferred:	-Previous human resources experience -Knowledge of UF policies and procedures -Excellent verbal and written communication skills -Ability to manage multiple responsibilities -Ability to prioritize, and re-prioritize, as necessary -Ability to work independently and as part of a team
Special Instructions to Applicants:	In order to be considered, you must upload your cover letter and resume. Application must be submitted by 11:55 p.m. (ET) of the posting end date. This position is time limited. This position is eligible for Veteran’s preference. If you are claiming Veteran’s preference, please upload a copy of your DD 214 Member Copy 4 with your application for consideration. See our Veteran's Preference Page for more specific information.
Health Assessment Required:	No

Posted:

25/07/2026