Administrative Support AST III

The University of Florida
United States, FL
Jul 23, 2026

Job Description:

Classification Title:	Administrative Assistant III
Classification Minimum Requirements:	High school diploma or equivalent and seven years of relevant experience. Appropriate college course work or vocational/technical training may substitute at an equivalent rate for the required experience.
Job Description:	Programmatic Support • Attendance at and maintenance of Division meetings, including scheduling participants and space, arranging food, ensuring streaming capabilities are operational, managing sign-in sheets, and preparing minutes. • Oversight of education activities, including fellowship development and medical student course reporting. • Oversight of Palliative Lecture Series and coordination of the Annual division CME event. • Provide Quality oversight of research proposal preparation, including IRB protocols, literature searches, and collaboration coordination • Function as the institutional CAPC coordinator • Serve as the administrative liaison with Haven Hospice and other local Hospices • Complete inpatient schedules and enter into hospital on-call system Faculty Support • Provide administrative support to the division chief, requiring the highest level of professionalism and confidentiality • Assist with processing and tracking faculty leave requests • Faculty effort coordinator • Develop recruitment itineraries for faculty candidates Purchasing and Accounts Payable • Ensure division purchases are made and processed according to University and Department policy and in alignment with budget. Strategic Development & Special Projects • Assist in facilitation resolution of administrative, operational and communication issues between the division and other institutional entities. • Develop and implement business plans, special projects and strategies. • Other duties as needed.
Expected Salary:	$21-23/hr
Required Qualifications:	High school diploma or equivalent and seven years of relevant experience. Appropriate college course work or vocational/technical training may substitute at an equivalent rate for the required experience.
Preferred:	Bachelor’s degree in Healthcare, Business Administration or an appropriate area of specialization.
Special Instructions to Applicants:	Application must be submitted by 11:55 p.m. (ET) of the posting end date.
Health Assessment Required:	No

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Job ID:

87580

Location:

Gainesville, FL

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Job Views:

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Job Description:

Classification Title:	Administrative Assistant III
Classification Minimum Requirements:	High school diploma or equivalent and seven years of relevant experience. Appropriate college course work or vocational/technical training may substitute at an equivalent rate for the required experience.
Job Description:	Programmatic Support • Attendance at and maintenance of Division meetings, including scheduling participants and space, arranging food, ensuring streaming capabilities are operational, managing sign-in sheets, and preparing minutes. • Oversight of education activities, including fellowship development and medical student course reporting. • Oversight of Palliative Lecture Series and coordination of the Annual division CME event. • Provide Quality oversight of research proposal preparation, including IRB protocols, literature searches, and collaboration coordination • Function as the institutional CAPC coordinator • Serve as the administrative liaison with Haven Hospice and other local Hospices • Complete inpatient schedules and enter into hospital on-call system Faculty Support • Provide administrative support to the division chief, requiring the highest level of professionalism and confidentiality • Assist with processing and tracking faculty leave requests • Faculty effort coordinator • Develop recruitment itineraries for faculty candidates Purchasing and Accounts Payable • Ensure division purchases are made and processed according to University and Department policy and in alignment with budget. Strategic Development & Special Projects • Assist in facilitation resolution of administrative, operational and communication issues between the division and other institutional entities. • Develop and implement business plans, special projects and strategies. • Other duties as needed.
Expected Salary:	$21-23/hr
Required Qualifications:	High school diploma or equivalent and seven years of relevant experience. Appropriate college course work or vocational/technical training may substitute at an equivalent rate for the required experience.
Preferred:	Bachelor’s degree in Healthcare, Business Administration or an appropriate area of specialization.
Special Instructions to Applicants:	Application must be submitted by 11:55 p.m. (ET) of the posting end date.
Health Assessment Required:	No

Posted:

23/07/2026