Administrative Business Analyst
- Michigan State University
- United States, MI
- Jul 23, 2026
Job Description:
Position Summary
The Administrative Business Analyst position supports the accounting and general administrative duties necessary to assist with the overall administration of the Controller's Accounting Office and to help foster the department's customer service orientated mission. The successful candidate will be expected to utilize high level complex problem solving and enhanced interpersonal skills to achieve efficiency, effectiveness and consistency for overall departmental operations. These skills will be used to compile, verify, process and/or analyze complex specialized department information/data; independently render decisions; interpret information; apprise customers of appropriate actions; research, plan and coordinate special projects and initiatives as well as assist in coordinating various office tasks. This position will perform daily review, initiate and/or approve financial entries in KFS according to department and university defined protocols. Maintain, verify data, account reconciliation, and statement preparation.
Position Duties:
Provide accounting and administrative support to management for various Accounting and Travel related programs, processes and projects. This includes: assist with providing financial and administrative reports to management or various departments; participate in maintaining queries and reporting tools to efficiently generate data to assist with future operational planning, and develop/refine work processes or establish accounting policies/procedures and/or resolve problems; receive, collect and process complex and diverse information and independently render decisions in order to contribute to successful operational outcomes and provide relevant information for management decision-making processes. (30%)
Complete project work independently to facilitate the successful and efficient functioning of the department. This includes daily review, initiation and/or approval of financial entries in KFS according to department and university defined protocols. Maintain, verify data, account reconciliation on a regular (minimum of monthly) basis, and statement preparation. Initiate, respond and resolve inquiries on financial transactions from internal and external contacts and project coordination. Participate in short- and long-term Accounting planning for unit projects supported. This may include meetings with Accounting Managers and Chief Accountant, coordination and tracking of internal projects and reporting on assigned projects. (30%)
Interpret University policies and administrative procedures in response to inquiries and initiate customer service orientated resolutions, while providing customer support for all internal operations of the Accounting office. Provide back-up support for co-workers on the Auditing Team to ensure workflow efficiency and business continuity is maintained. Other duties as assigned. (20%)
Assist with the coordination and development of materials, training videos, and facilitate professional development training sessions on topics related to Accounting and Travel related programs offered through Central HR and other campus-wide initiatives. (20%)
Work Modality:
This position requires a regular on-campus presence in East Lansing, MI of at least twice per month. Weekly on-campus presence is required when assigned duties or operational needs necessitate it. This arrangement is typically referred to as "Hybrid", with the flexibility of regular remote work mixed with in-office work as mutually agreed upon with the supervisor.
Salary Expectations:
Salary is commensurate with experience.
Minimum Requirements
Knowledge equivalent to that which normally would be acquired by completing a four-year college degree program in a business-related field or in a field which corresponds to the particular department of employment; one to three years of related and progressively more responsible or expansive work experience in office procedures, or in performing responsibilities related to the operational activities of the employing unit; experience with word processing, database, spreadsheet, presentation software and/or desktop publishing, web page software; or an equivalent combination of education and experience.
Desired Qualifications
- Experience with Enterprise Business System (EBS), Kuali Financial System KFS), and/or Concur.
- Orientation toward customer service and teamwork.
- Experience with, and ability to interpret and apply, policies, procedures, and practices to request payment/reimbursement and/or various business applications.
- Strong communication skills resulting in positive interactions with an audience of varying levels of knowledge and understanding.
- Ability to work independently but also as member of a team for the betterment of the organization and good of the overall university community.
- Successful work history in a fast-paced environment with experience and ability to prioritize and multi-task job responsibilities while maintaining attention to detail.
- Ability to effectively present information and communicate with groups of varying sizes and levels of knowledge and understanding.
Equal Employment Opportunity Statement
All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, citizenship, age, disability or protected veteran status.
Required Application Materials
Resume
Cover Letter
Three Professional References
Special Instructions
Work Modality:
This position requires a regular on-campus presence in East Lansing, MI of at least twice per month. Weekly on-campus presence is required when assigned duties or operational needs necessitate it. This arrangement is typically referred to as "Hybrid", with the flexibility of regular remote work mixed with in-office work as mutually agreed upon with the supervisor.
Salary Expectations:
Salary is commensurate with experience.
Work Hours
STANDARD 8-5
Website
https://controller.msu.edu/
Remote Work Statement
MSU strives to provide a flexible work environment and this position has been designated as remote-friendly. Remote-friendly means some or all of the duties can be performed remotely as mutually agreed upon.
Bidding eligibility ends July 28, 2026, 11:55 PM
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Employment Type:
Job Description:
Position Summary
The Administrative Business Analyst position supports the accounting and general administrative duties necessary to assist with the overall administration of the Controller's Accounting Office and to help foster the department's customer service orientated mission. The successful candidate will be expected to utilize high level complex problem solving and enhanced interpersonal skills to achieve efficiency, effectiveness and consistency for overall departmental operations. These skills will be used to compile, verify, process and/or analyze complex specialized department information/data; independently render decisions; interpret information; apprise customers of appropriate actions; research, plan and coordinate special projects and initiatives as well as assist in coordinating various office tasks. This position will perform daily review, initiate and/or approve financial entries in KFS according to department and university defined protocols. Maintain, verify data, account reconciliation, and statement preparation.
Position Duties:
Provide accounting and administrative support to management for various Accounting and Travel related programs, processes and projects. This includes: assist with providing financial and administrative reports to management or various departments; participate in maintaining queries and reporting tools to efficiently generate data to assist with future operational planning, and develop/refine work processes or establish accounting policies/procedures and/or resolve problems; receive, collect and process complex and diverse information and independently render decisions in order to contribute to successful operational outcomes and provide relevant information for management decision-making processes. (30%)
Complete project work independently to facilitate the successful and efficient functioning of the department. This includes daily review, initiation and/or approval of financial entries in KFS according to department and university defined protocols. Maintain, verify data, account reconciliation on a regular (minimum of monthly) basis, and statement preparation. Initiate, respond and resolve inquiries on financial transactions from internal and external contacts and project coordination. Participate in short- and long-term Accounting planning for unit projects supported. This may include meetings with Accounting Managers and Chief Accountant, coordination and tracking of internal projects and reporting on assigned projects. (30%)
Interpret University policies and administrative procedures in response to inquiries and initiate customer service orientated resolutions, while providing customer support for all internal operations of the Accounting office. Provide back-up support for co-workers on the Auditing Team to ensure workflow efficiency and business continuity is maintained. Other duties as assigned. (20%)
Assist with the coordination and development of materials, training videos, and facilitate professional development training sessions on topics related to Accounting and Travel related programs offered through Central HR and other campus-wide initiatives. (20%)
Work Modality:
This position requires a regular on-campus presence in East Lansing, MI of at least twice per month. Weekly on-campus presence is required when assigned duties or operational needs necessitate it. This arrangement is typically referred to as "Hybrid", with the flexibility of regular remote work mixed with in-office work as mutually agreed upon with the supervisor.
Salary Expectations:
Salary is commensurate with experience.
Minimum Requirements
Knowledge equivalent to that which normally would be acquired by completing a four-year college degree program in a business-related field or in a field which corresponds to the particular department of employment; one to three years of related and progressively more responsible or expansive work experience in office procedures, or in performing responsibilities related to the operational activities of the employing unit; experience with word processing, database, spreadsheet, presentation software and/or desktop publishing, web page software; or an equivalent combination of education and experience.
Desired Qualifications
- Experience with Enterprise Business System (EBS), Kuali Financial System KFS), and/or Concur.
- Orientation toward customer service and teamwork.
- Experience with, and ability to interpret and apply, policies, procedures, and practices to request payment/reimbursement and/or various business applications.
- Strong communication skills resulting in positive interactions with an audience of varying levels of knowledge and understanding.
- Ability to work independently but also as member of a team for the betterment of the organization and good of the overall university community.
- Successful work history in a fast-paced environment with experience and ability to prioritize and multi-task job responsibilities while maintaining attention to detail.
- Ability to effectively present information and communicate with groups of varying sizes and levels of knowledge and understanding.
Equal Employment Opportunity Statement
All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, citizenship, age, disability or protected veteran status.
Required Application Materials
Resume
Cover Letter
Three Professional References
Special Instructions
Work Modality:
This position requires a regular on-campus presence in East Lansing, MI of at least twice per month. Weekly on-campus presence is required when assigned duties or operational needs necessitate it. This arrangement is typically referred to as "Hybrid", with the flexibility of regular remote work mixed with in-office work as mutually agreed upon with the supervisor.
Salary Expectations:
Salary is commensurate with experience.
Work Hours
STANDARD 8-5
Website
https://controller.msu.edu/
Remote Work Statement
MSU strives to provide a flexible work environment and this position has been designated as remote-friendly. Remote-friendly means some or all of the duties can be performed remotely as mutually agreed upon.
Bidding eligibility ends July 28, 2026, 11:55 PM
Posted:
