Database & Advancement Administrator
- Lincoln University
- New Zealand
- Jul 17, 2026
Job Description:
Fixed term role ending Feb 2027 to support Giving Day 2026 through donor data management, reporting, donation processing, & alumni engagement activities.
Mō te tūka | The role
Join us in this important role based in our Alumni and Development Office where you'll play a key role in the success of Giving Day 2026 by ensuring the University's alumni and donor database is accurate, campaign-ready, and effectively supports fundraising and engagement activities. Working closely with colleagues across the University, you'll help deliver a positive donor experience through high-quality data management, reporting, donation processing, and stewardship support.
Some tasks of the role include:
- Maintaining accurate and up-to-date alumni and donor records within the Potentiality database
- Creating targeted data selections and audience segments for fundraising and engagement campaigns
- Managing data cleansing activities to improve data quality and campaign effectiveness
- Processing, coding, reconciling, and recording donations accurately
- Coordinating donor receipting, acknowledgements, and follow-up activities
- Producing timely reports and insights to support Giving Day planning, delivery, and evaluation
This is a fantastic opportunity for someone who enjoys working with data, building relationships, and contributing to meaningful fundraising outcomes.
Mahi & Wāhi / Utu | Work pattern, location & salary
This fixed term role ending February 2027 is based at our Lincoln Campus and works 18.75 hours per week (0.5 FTE).
The salary for this position is fixed $57,882 per annum (pro rata to part time hours), depending on experience.
Kā tino Pūkeka/Whēako | Essential skills/experience for the role
You will bring:
- A relevant tertiary qualification, diploma, or equivalent experience in administration, business, information management, marketing, communications, fundraising, or a related field
- Experience working with CRM, alumni, donor, or fundraising databases while maintaining high-quality data standards
- Proven ability to produce reports, data selections, and insights to support campaigns and stakeholder engagement activities
- Experience processing transactions and maintaining accurate records with strong attention to detail
- Strong organisational skills with the ability to manage multiple priorities and deadlines
- A collaborative, customer-focused approach, with a commitment to Lincoln University's values and an inclusive, positive working culture
Kā hua ka riro ki a koe | What's in it for you?
Join a supportive, inclusive community that values diversity, wellbeing, and professional growth. Benefits include:
- Flexible, family‑friendly work + free on‑site parking
- Professional development & mentorship to grow your career
- Free, confidential wellbeing support through Clearhead (EAP)
- Southern Cross employee benefits
- Access to on‑campus gym with discounted membership
- On‑site early childhood centre with staff discounts
- A vibrant campus lifestyle with cafés, green spaces, and a sense of community
Mō mātou | About us
Te Whare Wānaka o Aoraki | Lincoln University is a specialist institution dedicated to impactful research and higher education that supports land-based industries in New Zealand and globally.
Our campus sits at the heart of the Lincoln research precinct, complemented by university-owned farms and research stations that blend education, research, and hands-on learning. At Lincoln, students are at the heart of everything we do, empower them to grow their potential and contribute to a more sustainably productive world through world-class teaching and research.
As a progressive university with an ambitious vision, we value a professional workforce that reflects the diversity of our community. Our staff engage with students, parents, government, iwi, and external stakeholders, upholding Lincoln University’s reputation through their work.
Our Te Tiriti o Waitangi commitments begin with mana whenua. We honour our special relationship with Ngāi Te Ruahikihiki and Te Taumutu Rūnanga, embedded in our He Tūtohinga Whakamātau | Charter of Understanding.
Tono ināianei | Apply now
Ready to apply? Submit your CV and a cover letter that highlights your fit - tell us why you want this role and what motivates you to join Lincoln University.
Applications received via email will not be considered, however specific enquiry relating to the role can be made to [email protected]
We are committed to fostering a diverse and inclusive community where everyone feels valued and supported, and we welcome applications from people of all backgrounds.
We are only considering applicants who have current unrestricted legal working rights in New Zealand. We are unable to provide visa sponsorship for this role.
Apply now – we will review applications as they are received; and may close the role early.
View the position description at: https://careers.lincoln.ac.nz
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Job Description:
Fixed term role ending Feb 2027 to support Giving Day 2026 through donor data management, reporting, donation processing, & alumni engagement activities.
Mō te tūka | The role
Join us in this important role based in our Alumni and Development Office where you'll play a key role in the success of Giving Day 2026 by ensuring the University's alumni and donor database is accurate, campaign-ready, and effectively supports fundraising and engagement activities. Working closely with colleagues across the University, you'll help deliver a positive donor experience through high-quality data management, reporting, donation processing, and stewardship support.
Some tasks of the role include:
- Maintaining accurate and up-to-date alumni and donor records within the Potentiality database
- Creating targeted data selections and audience segments for fundraising and engagement campaigns
- Managing data cleansing activities to improve data quality and campaign effectiveness
- Processing, coding, reconciling, and recording donations accurately
- Coordinating donor receipting, acknowledgements, and follow-up activities
- Producing timely reports and insights to support Giving Day planning, delivery, and evaluation
This is a fantastic opportunity for someone who enjoys working with data, building relationships, and contributing to meaningful fundraising outcomes.
Mahi & Wāhi / Utu | Work pattern, location & salary
This fixed term role ending February 2027 is based at our Lincoln Campus and works 18.75 hours per week (0.5 FTE).
The salary for this position is fixed $57,882 per annum (pro rata to part time hours), depending on experience.
Kā tino Pūkeka/Whēako | Essential skills/experience for the role
You will bring:
- A relevant tertiary qualification, diploma, or equivalent experience in administration, business, information management, marketing, communications, fundraising, or a related field
- Experience working with CRM, alumni, donor, or fundraising databases while maintaining high-quality data standards
- Proven ability to produce reports, data selections, and insights to support campaigns and stakeholder engagement activities
- Experience processing transactions and maintaining accurate records with strong attention to detail
- Strong organisational skills with the ability to manage multiple priorities and deadlines
- A collaborative, customer-focused approach, with a commitment to Lincoln University's values and an inclusive, positive working culture
Kā hua ka riro ki a koe | What's in it for you?
Join a supportive, inclusive community that values diversity, wellbeing, and professional growth. Benefits include:
- Flexible, family‑friendly work + free on‑site parking
- Professional development & mentorship to grow your career
- Free, confidential wellbeing support through Clearhead (EAP)
- Southern Cross employee benefits
- Access to on‑campus gym with discounted membership
- On‑site early childhood centre with staff discounts
- A vibrant campus lifestyle with cafés, green spaces, and a sense of community
Mō mātou | About us
Te Whare Wānaka o Aoraki | Lincoln University is a specialist institution dedicated to impactful research and higher education that supports land-based industries in New Zealand and globally.
Our campus sits at the heart of the Lincoln research precinct, complemented by university-owned farms and research stations that blend education, research, and hands-on learning. At Lincoln, students are at the heart of everything we do, empower them to grow their potential and contribute to a more sustainably productive world through world-class teaching and research.
As a progressive university with an ambitious vision, we value a professional workforce that reflects the diversity of our community. Our staff engage with students, parents, government, iwi, and external stakeholders, upholding Lincoln University’s reputation through their work.
Our Te Tiriti o Waitangi commitments begin with mana whenua. We honour our special relationship with Ngāi Te Ruahikihiki and Te Taumutu Rūnanga, embedded in our He Tūtohinga Whakamātau | Charter of Understanding.
Tono ināianei | Apply now
Ready to apply? Submit your CV and a cover letter that highlights your fit - tell us why you want this role and what motivates you to join Lincoln University.
Applications received via email will not be considered, however specific enquiry relating to the role can be made to [email protected]
We are committed to fostering a diverse and inclusive community where everyone feels valued and supported, and we welcome applications from people of all backgrounds.
We are only considering applicants who have current unrestricted legal working rights in New Zealand. We are unable to provide visa sponsorship for this role.
Apply now – we will review applications as they are received; and may close the role early.
View the position description at: https://careers.lincoln.ac.nz
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