OPS Human Resources Assistant - College of Medicine HR Office

OPS Time-Limited or STAS Clerical Administration

We are seeking a detail-oriented and dependable part-time OPS Human Resources Assistant to support a variety of operational HR functions within the College of Medicine Human Resources Office (COM-HR). This position provides an excellent opportunity to gain hands-on experience with human resources processes while supporting a collaborative and fast-paced HR team.

This role is well suited for someone who enjoys being part of a collaborative team and thrives in a structured environment with established workflows. Much of the work involves reviewing documents, identifying and synthesizing key information, and accurately entering data into HR systems. While many tasks are repetitive, each case requires careful attention to detail, the ability to follow defined processes consistently, and sound judgment to ensure information is processed accurately. The ideal candidate is comfortable working independently, eager to learn new processes, and knows when to ask questions or seek guidance on unfamiliar tasks. This role also includes collaborating with colleagues and communicating with employees in person, by email/Teams chat, and by phone.

Primary Responsibilities

• Enter personnel data from various sources into centralized HR systems and reports.

• Review documents for completeness and extract key information for accurate data entry.

• Perform quality checks to ensure data accuracy and completeness.

• Assist with identifying data gaps and process improvement opportunities within centralized HR systems.

• Triage cases and route requests to the appropriate contact.

• Support the Immigration Center of Expertise (ICOE) with transactional tasks, including routing and compiling documentation as needed.

• Perform other administrative and clerical duties in support of HR operations.

Schedule & Location

This is an in-person position located at the University of Florida East Campus (2046 NE Waldo Rd., Gainesville, FL 32609), which offers ample parking and convenient access to an RTS bus stop at the entrance.

The work schedule is Monday through Friday between 8:00 a.m. and 5:00 p.m. Hours will generally range from 20 or more hours per week (0.50 to 0.75 FTE), depending on workload and business needs.

$16 - $18 per hour; commensurate based on education and experience

High school diploma or equivalent and two years of relevant experience.

UF degree-seeking students registered at least half-time and maintaining a minimum 2.0 GPA are welcome to apply for this role as a student assistant.

The ideal candidate will:

• Interest in pursuing a career in human resources, business administration, or a related field.

• Previous experience in an administrative, customer service, office support, or human resources environment.

• Demonstrated ability to review documents carefully, identify key information, and maintain a high level of accuracy and attention to detail.

• Strong organizational and time management skills, with the ability to manage multiple tasks and prioritize work in a structured, deadline-driven environment.

• Experience entering or maintaining information in databases, spreadsheets, or other electronic systems.

• Comfortable working with Adobe Pro and Microsoft Office applications, particularly Excel, Outlook, and Word.

• Strong written and verbal communication skills, with the ability to interact professionally with employees and colleagues.

• Demonstrated ability to follow established procedures, exercise sound judgment, maintain confidentiality, and seek guidance when appropriate.

To be considered, submit an online application through Careers at UF and upload the following documents:

• Cover letter describing your interest in the position
• Contact information for up to three (3) professional references

Application must be submitted by 11:55 p.m. (ET) of the posting end date.