Business Coordinator
- Mississippi State University
- United States, MS
- Jun 26, 2026
Job Description:
Position Function:
The Business Coordinator provides support within the department for fiscal and administrative needs. The incumbent has administrative responsibility for maintaining and tracking of equipment and assets (University, Sponsored and Government Furnished) by performing a variety of accounting and administrative duties related to the fixed asset management system.
Salary Grade: 12
Please see Staff Compensation Structure or Skilled Crafts and Service Maintenance Compensation Schedule for salary ranges. For salary grade UC, these positions are "Unclassified" and salary ranges are determined by the hiring department.
Essential Duties and Responsibilities:
1. Works closely with Sponsored Program Accounting and Office of Sponsored Projects as needed regarding asset expenditures for quick responses and problem resolution.
2. Setup and maintenance of system required to successfully navigate state and federal audits.
3. Assists with university record collection in the fixed asset management system for various reporting purposes including, but not limited to, fuel and maintenance reports.
4. Gathers data for budget preparation and inventory reports; prepares and/or assists in the preparation of the annual budget and other financial departmental processes.
5. Coordinates, assists, and supports annual reporting, records, and property audits.
6. Liaison with SPA representatives to secure documentation for resolution of discrepancies.
7. Prepares and reconciles financial records with university accounting records and maintains all records management in relation to and including sponsored awards.
8. Coordinate the sponsored awards annual and final property reporting requirements in conjunction with Sponsored Program Accounting.
9. Reconciles and assists with oversight/reconciliation of capital expenditures for the university including tracking sponsored purchased assets; maintains an efficient tracking system for balancing all sponsored purchases ,including subcontracts, to their respective budgets for reporting purposes.
10. Performs other related duties as assigned.
Minimum Qualifications:
Education: High school diploma
Experience (yrs.): 4-6 years Directly related to the duties and responsibilities specified.
Substitution allowed:
Indicated education is required; no substitutions allowed.
When a candidate has the required education, but lacks the required experience, they may normally apply additional appropriate education toward the experience requirement, at a rate of one (1) year relevant education per year of required experience.
Preferred Qualifications:
1. Bachelor's degree
2. Background in accounting and/or sponsored awards.
3. Adaptable with working knowledge of Banner.
Knowledge, Skills, and Abilities:
* Knowledge and previous experience using spreadsheet software program.
* Ability to operate computer keyboard and 10-key electronic calculator.
Working Conditions and Physical Effort
1. No unusual physical requirements.
2. Requires limited lifting of files and records and nearly all work is performed in a comfortable indoor facility.
3. Frequent external imposed deadlines; set and revised beyond one's control; interruptions influence priorities; difficult to anticipate nature or volume of work with certainty beyond a few days; meeting of deadlines and coordination of umelated activities are key to position; involves conflict-resolution or similar interactions involving emotional issues or stress on a regular basis.
4. Job frequently requires walking, sitting, reaching, talking, hearing, handling objects with hands.
Instructions for Applying:
Please submit your online job application, cover letter and resume. Link to apply: http://explore.msujobs.msstate.edu/
Equal Employment Opportunity Statement:
Mississippi State University is an equal opportunity institution. Discrimination is prohibited in university employment, programs or activities based on race, color, ethnicity, sex, pregnancy, religion, national origin, disability, age, sexual orientation, genetic information, status as a U.S. veteran, or any other status to the extent protected by applicable law. Questions about equal opportunity programs or compliance should be directed to the Office of Civil Rights Compliance, 231 Famous Maroon Band Street, P.O. 6044, Mississippi State, MS 39762, (662) 325-5839.
What do I do if I need an accommodation?
In compliance with the ADA Amendments Act (ADA), if you have a disability and would like to request an accommodation in order to apply for a position with Mississippi State University, please contact the Department of Human Resources Management at tel: (662) 325-3713 or [email protected].
If you have any questions regarding this policy, contact the Department of Human Resources Management at (662) 325-3713 or [email protected]. Upon request, sections of this job listing are available in large print, and readers are available to assist the visually impaired.
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Job Description:
Position Function:
The Business Coordinator provides support within the department for fiscal and administrative needs. The incumbent has administrative responsibility for maintaining and tracking of equipment and assets (University, Sponsored and Government Furnished) by performing a variety of accounting and administrative duties related to the fixed asset management system.
Salary Grade: 12
Please see Staff Compensation Structure or Skilled Crafts and Service Maintenance Compensation Schedule for salary ranges. For salary grade UC, these positions are "Unclassified" and salary ranges are determined by the hiring department.
Essential Duties and Responsibilities:
1. Works closely with Sponsored Program Accounting and Office of Sponsored Projects as needed regarding asset expenditures for quick responses and problem resolution.
2. Setup and maintenance of system required to successfully navigate state and federal audits.
3. Assists with university record collection in the fixed asset management system for various reporting purposes including, but not limited to, fuel and maintenance reports.
4. Gathers data for budget preparation and inventory reports; prepares and/or assists in the preparation of the annual budget and other financial departmental processes.
5. Coordinates, assists, and supports annual reporting, records, and property audits.
6. Liaison with SPA representatives to secure documentation for resolution of discrepancies.
7. Prepares and reconciles financial records with university accounting records and maintains all records management in relation to and including sponsored awards.
8. Coordinate the sponsored awards annual and final property reporting requirements in conjunction with Sponsored Program Accounting.
9. Reconciles and assists with oversight/reconciliation of capital expenditures for the university including tracking sponsored purchased assets; maintains an efficient tracking system for balancing all sponsored purchases ,including subcontracts, to their respective budgets for reporting purposes.
10. Performs other related duties as assigned.
Minimum Qualifications:
Education: High school diploma
Experience (yrs.): 4-6 years Directly related to the duties and responsibilities specified.
Substitution allowed:
Indicated education is required; no substitutions allowed.
When a candidate has the required education, but lacks the required experience, they may normally apply additional appropriate education toward the experience requirement, at a rate of one (1) year relevant education per year of required experience.
Preferred Qualifications:
1. Bachelor's degree
2. Background in accounting and/or sponsored awards.
3. Adaptable with working knowledge of Banner.
Knowledge, Skills, and Abilities:
* Knowledge and previous experience using spreadsheet software program.
* Ability to operate computer keyboard and 10-key electronic calculator.
Working Conditions and Physical Effort
1. No unusual physical requirements.
2. Requires limited lifting of files and records and nearly all work is performed in a comfortable indoor facility.
3. Frequent external imposed deadlines; set and revised beyond one's control; interruptions influence priorities; difficult to anticipate nature or volume of work with certainty beyond a few days; meeting of deadlines and coordination of umelated activities are key to position; involves conflict-resolution or similar interactions involving emotional issues or stress on a regular basis.
4. Job frequently requires walking, sitting, reaching, talking, hearing, handling objects with hands.
Instructions for Applying:
Please submit your online job application, cover letter and resume. Link to apply: http://explore.msujobs.msstate.edu/
Equal Employment Opportunity Statement:
Mississippi State University is an equal opportunity institution. Discrimination is prohibited in university employment, programs or activities based on race, color, ethnicity, sex, pregnancy, religion, national origin, disability, age, sexual orientation, genetic information, status as a U.S. veteran, or any other status to the extent protected by applicable law. Questions about equal opportunity programs or compliance should be directed to the Office of Civil Rights Compliance, 231 Famous Maroon Band Street, P.O. 6044, Mississippi State, MS 39762, (662) 325-5839.
What do I do if I need an accommodation?
In compliance with the ADA Amendments Act (ADA), if you have a disability and would like to request an accommodation in order to apply for a position with Mississippi State University, please contact the Department of Human Resources Management at tel: (662) 325-3713 or [email protected].
If you have any questions regarding this policy, contact the Department of Human Resources Management at (662) 325-3713 or [email protected]. Upon request, sections of this job listing are available in large print, and readers are available to assist the visually impaired.
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