Archival Project Coordinator
- Mississippi State University
- United States, MS
- Jun 19, 2026
Job Description:
Position Function:
Reporting to the Director of Historical Manuscripts in Archives & Special Collections, this professional staff position will assist with processing collections and providing reference assistance for collections held by the Manuscripts Unit of the MSU Libraries' Archives & Special Collections. This position will play a key role in reducing processing backlogs, implementing efficient processing strategies, an ensuring collections are discoverable and usable for teaching, learning, and research.
Salary Grade: 14
Please see Staff Compensation Structure for salary ranges.
Area of Specialization:
Archives & Special Collections
Essential Duties and Responsibilities:
- Arranges and describes manuscript collections in accordance with professional and local standards
- Collaborates to establish processing priorities and to create processing plans
- Creates and edits finding aids using archival management systems and archival description standards (e.g., ArchivesSpace and Describing Archives: A Content Standard [DACS])
- Identifies and carries out rehousing and basic preservation treatments as needed
- Assists with reference services and supports instruction or outreach activities as needed
- Serves as part of the back-up team for the reading room desk
- Helps oversee graduate and undergraduate assistant/intern projects as needed
- Assists in the implementation of archival management software
- Interprets and enforces library policies for the security and administration of the collections
- Other duties and responsibilities as assigned
Minimum Qualifications:
Bachelor's degree in a related field
Two years of relevant experience in an archival setting
Preferred Qualifications:
Experience with archival processing; previous experience with ArchivesSpace software platform; Master's degree in library and information studies, public history, or a related field
Knowledge, Skills, and Abilities:
- Basic knowledge of archival principles and standards
- Knowledge of Microsoft Office applications
- Attention to detail
- Excellent oral and written communication skills
- Ability to work independently and as part of a team
- Ability to balance competing priorities
Working Conditions and Physical Effort
- No unusual physical requirements. Requires no heavy lifting, and nearly all work is performed in a comfortable indoor facility
- Job frequently requires standing, sitting, reaching, talking, hearing, handling objects with hands, and lifting up to 10 pounds.
- Vision Requirements: Ability to see information in print and/or electronically.
Instructions for Applying:
Link to apply: http://explore.msujobs.msstate.edu/
Complete the online application and submit a resume and cover letter.
Equal Employment Opportunity Statement:
Mississippi State University is an equal opportunity institution. Discrimination is prohibited in university employment, programs or activities based on race, color, ethnicity, sex, pregnancy, religion, national origin, disability, age, sexual orientation, genetic information, status as a U.S. veteran, or any other status to the extent protected by applicable law. Questions about equal opportunity programs or compliance should be directed to the Office of Civil Rights Compliance, 231 Famous Maroon Band Street, P.O. 6044, Mississippi State, MS 39762, (662) 325-5839.
What do I do if I need an accommodation?
In compliance with the ADA Amendments Act (ADA), if you have a disability and would like to request an accommodation in order to apply for a position with Mississippi State University, please contact the Department of Human Resources Management at tel: (662) 325-3713 or [email protected].
If you have any questions regarding this policy, contact the Department of Human Resources Management at (662) 325-3713 or [email protected]. Upon request, sections of this job listing are available in large print, and readers are available to assist the visually impaired.
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Employment Type:
Job Description:
Position Function:
Reporting to the Director of Historical Manuscripts in Archives & Special Collections, this professional staff position will assist with processing collections and providing reference assistance for collections held by the Manuscripts Unit of the MSU Libraries' Archives & Special Collections. This position will play a key role in reducing processing backlogs, implementing efficient processing strategies, an ensuring collections are discoverable and usable for teaching, learning, and research.
Salary Grade: 14
Please see Staff Compensation Structure for salary ranges.
Area of Specialization:
Archives & Special Collections
Essential Duties and Responsibilities:
- Arranges and describes manuscript collections in accordance with professional and local standards
- Collaborates to establish processing priorities and to create processing plans
- Creates and edits finding aids using archival management systems and archival description standards (e.g., ArchivesSpace and Describing Archives: A Content Standard [DACS])
- Identifies and carries out rehousing and basic preservation treatments as needed
- Assists with reference services and supports instruction or outreach activities as needed
- Serves as part of the back-up team for the reading room desk
- Helps oversee graduate and undergraduate assistant/intern projects as needed
- Assists in the implementation of archival management software
- Interprets and enforces library policies for the security and administration of the collections
- Other duties and responsibilities as assigned
Minimum Qualifications:
Bachelor's degree in a related field
Two years of relevant experience in an archival setting
Preferred Qualifications:
Experience with archival processing; previous experience with ArchivesSpace software platform; Master's degree in library and information studies, public history, or a related field
Knowledge, Skills, and Abilities:
- Basic knowledge of archival principles and standards
- Knowledge of Microsoft Office applications
- Attention to detail
- Excellent oral and written communication skills
- Ability to work independently and as part of a team
- Ability to balance competing priorities
Working Conditions and Physical Effort
- No unusual physical requirements. Requires no heavy lifting, and nearly all work is performed in a comfortable indoor facility
- Job frequently requires standing, sitting, reaching, talking, hearing, handling objects with hands, and lifting up to 10 pounds.
- Vision Requirements: Ability to see information in print and/or electronically.
Instructions for Applying:
Link to apply: http://explore.msujobs.msstate.edu/
Complete the online application and submit a resume and cover letter.
Equal Employment Opportunity Statement:
Mississippi State University is an equal opportunity institution. Discrimination is prohibited in university employment, programs or activities based on race, color, ethnicity, sex, pregnancy, religion, national origin, disability, age, sexual orientation, genetic information, status as a U.S. veteran, or any other status to the extent protected by applicable law. Questions about equal opportunity programs or compliance should be directed to the Office of Civil Rights Compliance, 231 Famous Maroon Band Street, P.O. 6044, Mississippi State, MS 39762, (662) 325-5839.
What do I do if I need an accommodation?
In compliance with the ADA Amendments Act (ADA), if you have a disability and would like to request an accommodation in order to apply for a position with Mississippi State University, please contact the Department of Human Resources Management at tel: (662) 325-3713 or [email protected].
If you have any questions regarding this policy, contact the Department of Human Resources Management at (662) 325-3713 or [email protected]. Upon request, sections of this job listing are available in large print, and readers are available to assist the visually impaired.
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