Administrative Spec II

Administrative Support:
- Provides high-level administrative assistance to the Senior (Sr.) Director of TAPS and three Associate
Directors, including calendar management, meeting coordination, and preparation of confidential
reports and correspondence.
- Manages routine and non-routine tasks that support the daily operations of TAPS.
- Assists in preparing presentations, reports, and documentation for leadership meetings.

-Ensures that time and leave are reported timely and accurately as required for UF Payroll deadlines.

-Assists the BA-HR office in preparing all documents for leave of absences.

Operational Support
- Assists with managing validator lists for gate systems and runs monthly report on validations.
- Assists with managing office supply inventory, ordering items as needed.
- Assists with Preview and represents TAPS with campus events.
- Manages the TAPS website, periodically verifying current information and posting website updates.
- Tracks and logs departmental complaints/inquiries to ensure timely responses and closeout.

Personnel Responsibilities:
- Acts as liaison between TAPS and the Business Affairs | Construction, Facilities & Real Estate Human Resources (BA | CFRE HR) office.
department.
- Assists the BA | CFRE HR office in competing all personnel-related actions, including posting new
positions for hire, updating position descriptions, new hire paperwork, separations, Family and Medical Leave Act (FMLA) actions,
and leave administration.
- Manages user log-ins for TAPS employees on various software platforms.
- Assigns training for new hires within TAPS, tracks completion.
- Maintains current general knowledge of UF personnel policies and procedures.

Additional duties as assigned.

KNOWLEDGE:
- Proficient knowledge in Microsoft Office Suite (Outlook, Word, Excel)
- Knowledge of PeopleSoft System
- Knowledge of UF Financial System, or in producing travel authorizations and expense reports.
- Knowledge of standard business formats and styles for letters, business forms and reports.
- Knowledge of general office procedures, techniques necessary for handling telephone calls in a
courtesy and efficient manner, basic filing practices, and basic record retention requirements.
- Knowledge rules and regulations governing Payroll and Leave Administration systems, and UF
administrative principles and procedures
ABILITIES:
- Ability to work independently and use a personal computer in a productive manner.
- Ability to organize and coordinate work assignments to meet deadlines.
- Ability to communicate effectively verbally and in writing.
- Ability to establish and maintain positive working relationship with co-workers and extended
campus personnel.
- Ability to perform duties in an accurate, timely and confidential manner.