Recruitment Center Coordinator

The University of Florida
United States, FL
Jun 5, 2026

Job Description:

Classification Title:	Research Administrator II
Classification Minimum Requirements:	Bachelor's degree and two years of experience in grant and contract administration; or an equivalent combination of education and experience.
Job Description:	Recruitment Communication & Strategy (45%) • Coordinate study recruitment efforts with investigators and study teams through recruitment consultations, planning, and budgeting. • Contribute to the development and implementation of recruitment plans and strategies, participant-facing materials, including study information, digital content, social media messaging, and outreach materials tailored to target populations. • Coordinate the implementation and dissemination of participant-facing social media recruitment campaigns on UF Studies and other web-based platforms. • Design, test, and optimize new communication and messaging strategies grounded in evidencebased recruitment principles. • Collaborate with study teams to support participant retention using tailored, population-sensitive communication strategies. • Provide information about referrals to other CTSI services and act as a liaison between Investigators and Service Providers. • Partner with researchers to advance scholarship on recruitment and retention, contributing to manuscripts, conference presentations, and CTSI-wide dissemination. • Strengthen UF’s national presence by supporting initiatives that position the institution as a leader in effective participant recruitment practices. Outreach and Navigation (20%) • Promote research participation opportunities in the community by attending community events on behalf of the Recruitment Center. • Act as a point of reference for study participants by answering questions and keeping them informed on recruitment of CTSI studies • Promote Recruitment Center services through presentations, trainings, consultations, and partnerships across campus and health system units. • Participate in the national CTSA recruitment consortium meetings and trainings, and collaborate with research professionals across the consortia to identify recruitment strategies, tactics and tools and learn best practices Administrative / Regulatory (15%) • Be knowledgeable and provide guidance on institutional policies and regulations related to research recruitment to investigators and study teams as they develop protocols and interface with the required UF regulatory departments. • Provide guidance on UF, NIH, and federal policies related to the ethical recruitment of human participants. • Assist study teams with protocol development, IRB submissions, and creation of compliant recruitment materials. Data Management and Reporting (15%) • Create reports and track relevant recruitment metrics (consults, participant enrollment) as required for evaluation, publication, and NIH reporting • Ensure accurate and timely reporting using internal tracking tools and assist investigators in using tools for recruitment tracking. • Support investigators in the use of recruitment tracking tools and promote data-driven decision making across research teams.
Expected Salary:	$58,000-$63,000
Required Qualifications:	Bachelor’s degree and two years of experience in grant and contract administration; or an equivalent combination of education and experience.
Preferred:	• Ability to multi-task, capable of setting priorities, and working under pressure • Excellent computer skills and ability to learn new software programs are imperative • Experience with digital communications, particularly social media recruitment, health communication strategies, or public engagement. • Experience with content design (flyers, participant materials, social graphics) using tools like Canva or Adobe. • Experience in community outreach, participant navigation, or engagement with diverse populations. • Experience in obtaining/completing budget information, completing IRB, WIRB, RAC, OnCore, and ClinicalTrials.gov requirements • Prior experience in human subjects research or research compliance experience with UF’s research submission processes • Working knowledge of human research protection related regulations, laws, and institutional policies • Excellent written and oral communication skills. • Excellent working knowledge of Microsoft Office suite including Word, Excel and PowerPoint. • Familiarity with academic and regulatory functions. • Familiarity with medical terminology
Special Instructions to Applicants:	You must upload your cover letter and resume in order to be considered for this role. Application must be submitted by 11:55 p.m. (ET) of the posting end date. This is a time limited position with potential for annual renewal based on availability of funding.
Health Assessment Required:	No

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Job ID:

85921

Location:

Gainesville, FL

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Job Views:

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Job Description:

Classification Title:	Research Administrator II
Classification Minimum Requirements:	Bachelor's degree and two years of experience in grant and contract administration; or an equivalent combination of education and experience.
Job Description:	Recruitment Communication & Strategy (45%) • Coordinate study recruitment efforts with investigators and study teams through recruitment consultations, planning, and budgeting. • Contribute to the development and implementation of recruitment plans and strategies, participant-facing materials, including study information, digital content, social media messaging, and outreach materials tailored to target populations. • Coordinate the implementation and dissemination of participant-facing social media recruitment campaigns on UF Studies and other web-based platforms. • Design, test, and optimize new communication and messaging strategies grounded in evidencebased recruitment principles. • Collaborate with study teams to support participant retention using tailored, population-sensitive communication strategies. • Provide information about referrals to other CTSI services and act as a liaison between Investigators and Service Providers. • Partner with researchers to advance scholarship on recruitment and retention, contributing to manuscripts, conference presentations, and CTSI-wide dissemination. • Strengthen UF’s national presence by supporting initiatives that position the institution as a leader in effective participant recruitment practices. Outreach and Navigation (20%) • Promote research participation opportunities in the community by attending community events on behalf of the Recruitment Center. • Act as a point of reference for study participants by answering questions and keeping them informed on recruitment of CTSI studies • Promote Recruitment Center services through presentations, trainings, consultations, and partnerships across campus and health system units. • Participate in the national CTSA recruitment consortium meetings and trainings, and collaborate with research professionals across the consortia to identify recruitment strategies, tactics and tools and learn best practices Administrative / Regulatory (15%) • Be knowledgeable and provide guidance on institutional policies and regulations related to research recruitment to investigators and study teams as they develop protocols and interface with the required UF regulatory departments. • Provide guidance on UF, NIH, and federal policies related to the ethical recruitment of human participants. • Assist study teams with protocol development, IRB submissions, and creation of compliant recruitment materials. Data Management and Reporting (15%) • Create reports and track relevant recruitment metrics (consults, participant enrollment) as required for evaluation, publication, and NIH reporting • Ensure accurate and timely reporting using internal tracking tools and assist investigators in using tools for recruitment tracking. • Support investigators in the use of recruitment tracking tools and promote data-driven decision making across research teams.
Expected Salary:	$58,000-$63,000
Required Qualifications:	Bachelor’s degree and two years of experience in grant and contract administration; or an equivalent combination of education and experience.
Preferred:	• Ability to multi-task, capable of setting priorities, and working under pressure • Excellent computer skills and ability to learn new software programs are imperative • Experience with digital communications, particularly social media recruitment, health communication strategies, or public engagement. • Experience with content design (flyers, participant materials, social graphics) using tools like Canva or Adobe. • Experience in community outreach, participant navigation, or engagement with diverse populations. • Experience in obtaining/completing budget information, completing IRB, WIRB, RAC, OnCore, and ClinicalTrials.gov requirements • Prior experience in human subjects research or research compliance experience with UF’s research submission processes • Working knowledge of human research protection related regulations, laws, and institutional policies • Excellent written and oral communication skills. • Excellent working knowledge of Microsoft Office suite including Word, Excel and PowerPoint. • Familiarity with academic and regulatory functions. • Familiarity with medical terminology
Special Instructions to Applicants:	You must upload your cover letter and resume in order to be considered for this role. Application must be submitted by 11:55 p.m. (ET) of the posting end date. This is a time limited position with potential for annual renewal based on availability of funding.
Health Assessment Required:	No

Posted:

05/06/2026