Administrative Spec I

The University of Florida
United States, FL
May 21, 2026

Job Description:

Classification Title:	Administrative Spec I
Classification Minimum Requirements	Bachelor's degree; or an equivalent combination of education and relevant experience.
Job Description:	Administrative Support Serves as the primary administrative contact for the Division of Gastrointestinal Surgery. Coordinates across the Surgery department, College of Medicine, UF Health and University of Florida as needed Supports the division chief and faculty with calendar management, meeting scheduling, agenda preparation, etc. Prepare and coordinate itineraries and meetings related to faculty recruitment Submit IT and Facilities support requests on behalf of the division Prepare documents, correspondence, reports, presentations and other needs as directed by the division chief or in support of the faculty Travel, Fiscal and Budget Coordinates all UFGO related activities (travel requests, travel arrangements and processing reimbursements) for the division Tracks faculty professional development allowance (PDA) usage Orders supplies as needed by the division and processes the related expenses Processes division related expenses and faculty related expenses (PDA, certifications, licensure and other faculty supported expenses) Assists with the annual budget process by determining the division’s expected expense needs for the upcoming budget year Call Schedule and Leave Process Manages the division’s call schedule process. Works with the division chief to finalize the approved call schedule. Enters the call schedule into EPIC Manages the division’s Request for Time Away (RTA) process. Ensuring division chief approval, clinical notification and enters UF provider leave into PeopleSoft Faculty Eval & P&T Supports faculty with their annual evaluations Assists faculty with their promotion and tenure packets
Expected Salary:	$21.031 - $25.25
Required Qualifications:	Bachelor's degree; or an equivalent combination of education and relevant experience.
Preferred	Proficiency in Microsoft Office Suite, PeopleSoft, UFGo, myUFLMarketplace Knowledge of university and state rules, regulations, policy, and procedures pertaining to fiscal transactions Experience in supporting top level executives within higher education. Extensive knowledge of administrative and office management principles and practices Excellent written and oral communication skills. Ability to work well with all levels of internal staff as well as outside stakeholders and staff within the Division of Gastrointestinal Surgery
Special Instructions to Applicants:	In order to be considered, you must upload your cover letter and resume. This position is eligible for veteran’s preference. If you are claiming veteran’s preference, please upload a copy of your DD 214 Member Copy 4 with your application for consideration. See UF’s Veteran's Preference Page for more details. Application must be submitted by 11:55 p.m. (ET) of the posting end date. This requisition has been reposted. Previous applicants are still under consideration and need not apply.
Health Assessment Required:	No

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Job ID:

85411

Location:

Gainesville, FL

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Job Views:

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Job Description:

Classification Title:	Administrative Spec I
Classification Minimum Requirements	Bachelor's degree; or an equivalent combination of education and relevant experience.
Job Description:	Administrative Support Serves as the primary administrative contact for the Division of Gastrointestinal Surgery. Coordinates across the Surgery department, College of Medicine, UF Health and University of Florida as needed Supports the division chief and faculty with calendar management, meeting scheduling, agenda preparation, etc. Prepare and coordinate itineraries and meetings related to faculty recruitment Submit IT and Facilities support requests on behalf of the division Prepare documents, correspondence, reports, presentations and other needs as directed by the division chief or in support of the faculty Travel, Fiscal and Budget Coordinates all UFGO related activities (travel requests, travel arrangements and processing reimbursements) for the division Tracks faculty professional development allowance (PDA) usage Orders supplies as needed by the division and processes the related expenses Processes division related expenses and faculty related expenses (PDA, certifications, licensure and other faculty supported expenses) Assists with the annual budget process by determining the division’s expected expense needs for the upcoming budget year Call Schedule and Leave Process Manages the division’s call schedule process. Works with the division chief to finalize the approved call schedule. Enters the call schedule into EPIC Manages the division’s Request for Time Away (RTA) process. Ensuring division chief approval, clinical notification and enters UF provider leave into PeopleSoft Faculty Eval & P&T Supports faculty with their annual evaluations Assists faculty with their promotion and tenure packets
Expected Salary:	$21.031 - $25.25
Required Qualifications:	Bachelor's degree; or an equivalent combination of education and relevant experience.
Preferred	Proficiency in Microsoft Office Suite, PeopleSoft, UFGo, myUFLMarketplace Knowledge of university and state rules, regulations, policy, and procedures pertaining to fiscal transactions Experience in supporting top level executives within higher education. Extensive knowledge of administrative and office management principles and practices Excellent written and oral communication skills. Ability to work well with all levels of internal staff as well as outside stakeholders and staff within the Division of Gastrointestinal Surgery
Special Instructions to Applicants:	In order to be considered, you must upload your cover letter and resume. This position is eligible for veteran’s preference. If you are claiming veteran’s preference, please upload a copy of your DD 214 Member Copy 4 with your application for consideration. See UF’s Veteran's Preference Page for more details. Application must be submitted by 11:55 p.m. (ET) of the posting end date. This requisition has been reposted. Previous applicants are still under consideration and need not apply.
Health Assessment Required:	No

Posted:

21/05/2026