Human Resources Generalist II - College of Medicine - HR Transaction Center

Human Resources Generalist II

Are you detail-oriented, systems-savvy, and passionate about ensuring accuracy in HR processes? Join our College of Medicine Human Resources Office as an HR Generalist II. This role offers a unique opportunity to contribute to the HR operational backbone of our college, serving as a key liaison between department partners and the University of Florida Human Resources (UFHR) team.

As an HR Generalist, you’ll play an integral role as a member of our Transaction Center, reviewing and approving a variety of employment, position, and recruitment transactions while ensuring compliance with university and college policies and procedures. You’ll also manage essential faculty, staff, and trainee data, conduct audits, and generate reports to support strategic decision-making.

This position provides an excellent foundation for career growth, offering insight and experience in a wide range of HR functions while allowing you to learn from and collaborate with experts in the field. You will join a collaborative team of HR professionals, including business partners and specialists in benefits, employee relations, graduate programs, benefits, and department/transaction partners.

If you thrive in a transactional, detail-driven environment and enjoy working with others to improve processes and resolve discrepancies, this could be the perfect opportunity for you to grow your HR career.

About This Role

Employment & Position Transactions

• Serve as a college-level approver, also known as a Level 1 approver, for a wide range of employment and position transactions, including but not limited to: hires, special pay increases (SPIs), reclassifications, FTE changes, administrative supplements, additional pays, position description updates, supervisor changes, leaves of absence, terminations, and leave cashouts. These are primarily processed through the university’s HRIS System, currently PeopleSoft.
• Ensure all transactions and associated paperwork is completed and in alignment with university and college policies and processes. Identify and work closely with department originators, COM-HR team members, and UFHR colleagues to resolve discrepancies in transactions.
• Provide advice and guidance to departments on applicable university policies, procedures, and compliance requirements related to employment and position transactions.

Record Management & Reporting

• Maintain the College of Medicine’s faculty database, ensuring completeness and accuracy of employment data, including salaries, benchmarks, titles, position numbers, and education records for faculty, postdoctoral associates, and regional programs TEAMS employees (physicians and CRNAs).
• Run and analyze reports within university and college reporting systems, including PeopleSoft, Enterprise Analytics, SalesForce, PageUp, and other HR systems to support data-driven decision-making.
• Ensure compliance with university and college policies regarding licensure, postdoctoral appointments, and other employment requirements.
• Conduct regular audits of employment records and processes to ensure ongoing compliance and identify opportunities for process improvement.

Recruitment Transactions

• Serve as a college-level approver for all recruitment transactions, including job postings, candidate screenings, and offer letters, ensuring alignment with university and college policies and best practices.
• Ensure accuracy of all job postings, repostings, offer letters, & associated documentation prior to issuance, including alignment with college hiring request and university clearance as applicable.
• Provide guidance and feedback to departments regarding compliance elements and opportunities to enhance postings.
• Confirm job postings through the university’s talent acquisition software, PageUp, are updated and dispensed appropriately.
• Serve as a resource to departments for troubleshooting issues related to recruitment and hiring processes. Collaborate with business partners for hard-to-fill/specialized positions.

Collaboration and Special Projects

• Participate in the development and refinement of standard operating procedures (SOPs) for the College of Medicine HR Hub to streamline processes and improve service delivery.
• Foster a culture of teamwork and collaboration within the Transaction Center and the broader COM-HR team to meet deadlines and provide excellent service.
• Assist with special projects and initiatives as needed, demonstrating flexibility and adaptability in supporting the dynamic needs of the college.

About COM-HR

The Office of Human Resources at the University of Florida's College of Medicine is dedicated to supporting the College's mission by providing comprehensive HR services to faculty, staff, and students. COM-HR focuses on fostering a collaborative and inclusive work environment, enhancing employee engagement, and driving strategic HR initiatives. Our team works closely with department leaders to address HR needs, streamline processes, and promote professional development. With a commitment to excellence and innovation, COM-HR plays a vital role in advancing the College’s goals and supporting its world-class research and clinical programs.

For more information about COM-HR and its services, visit COM-HR.

We Offer Exceptional Benefits

• Low-cost State Health Plans: Medical, Dental, and Vision Insurance
• Life and Disability Insurance
• Generous Retirement Options to Secure Your Future
• Comprehensive Paid Time Off Package (including 11 paid holidays, as well as paid family, sick, and vacation leave)
• Exceptional Personal and Professional Development Opportunities (UF Training & Organization Development including leadership development, LinkedIn Learning, amongst other opportunities)
• Tuition Assistance (UF Employee Education Program)
• Public Service Loan Forgiveness (PSLF) Eligible Employer

About the City of Gainesville

Discover Gainesville, Florida, home to the University of Florida College of Medicine, where modern attractions and natural beauty harmonize to create an exceptional living environment. Enjoy a low cost of living, no state income tax, outstanding public and private schools, and pleasant winters in a community that passionately supports Division I NCAA sports (Go Gators!). Explore scenic bike trails, lively farmer's markets, and a thriving local brewery scene. Immerse yourself in over 30 miles of biking and hiking trails, encounter diverse wildlife in Florida State Parks, and experience thrilling adventures in freshwater springs. Gainesville's central location offers easy access to both the Gulf of Mexico and the Atlantic Ocean, providing stunning beaches, nature preserves, and world-renowned theme parks within a day's drive. Become part of our vibrant community, where the perfect blend of opportunities awaits. Learn more about what Gainesville has to offer at Visit Gainesville.

$55,000 - $60,000; commensurate with education and experience

Bachelor's degree in an appropriate area and two years of relevant experience; or an equivalent combination of education and experience.

The ideal candidate will be:

To be considered, please apply through Careers at UF and upload the following documents with your application:

• Cover letter
• Resume
• Contact information for at least three professional references

If an accommodation due to a disability is needed to apply for this position, please call 352-392-2477 or the Florida Relay System at 800-955-8771 (TDD).

Application must be submitted by 11:55 p.m. (ET) of the posting end date.