Assistant Director of Health Care and Academic Administration – Emergency Medicine

AST DIR, Health Care Admin

The University of Florida, College of Medicine, Department of Emergency Medicine (DEM), actively seeks a motivated and experienced individual to join us as the Assistant Director of Health Care and Academic Administration. As a leader, the Assistant Director will drive strategic initiatives, supervise administrative staff, and support faculty development to advance undergraduate, graduate, and continuing medical education (UME, GME, CME). This position demands exceptional organizational, communication, and leadership skills to create an environment fostering collaboration, positive office morale, and operational efficiency.

The UF Department of Emergency Medicine proudly maintains an affiliation with UF Health Shands Hospital, a distinguished 1,162-bed teaching facility renowned for its Level 1 trauma center and cutting-edge burn center. As the primary referral center for North Central Florida, our institution stands as a beacon of excellence in healthcare. This affiliation underscores our commitment to top-tier medical care and innovation.

Key Responsibilities

Education Programs Management and Leadership

• Collaborate with the Vice Chair of Education to implement new and existing educational initiatives, ensuring compliance with accreditation standards.
• Provide oversight and leadership to the education team, including support for Program Directors, coordinators, and faculty in executing the department’s academic missions.
• Monitor budgets related to educational programs in collaboration with finance administration.
• Develop professional growth opportunities for education staff and enhance processes to support evolving needs in medical education.

Administrative Team Management and Office Leadership

• Lead and oversee the administrative staff to ensure cohesive support across the department.
• Collaborate with leaders to design and implement professional development initiatives, fostering career growth for staff that align with organizational goals.
• Organize staff retreats, meetings, and initiatives to maintain a collaborative and efficient work environment.
• Oversee office operations, space allocation, and resource planning to optimize support for faculty and department activities.
• Manage administrative budgets and streamline workflows to improve department productivity.

Faculty Development

• Lead the department's Promotion and Tenure (P&T) processes, ensuring adherence to university guidelines.
• Collaborate with faculty leaders to streamline evaluation timelines and procedures, supporting faculty career advancement.
• Manage data collection, scheduling, and communication efforts for annual faculty evaluations and award nominations.
• Partner with faculty development teams to create initiatives that enhance faculty advancement and recognition.

Collaborative Project Strategy and Oversight

• Design and implement project plans, timelines, deliverables, and post-implementation evaluations.
• Proactively manage challenges, develop contingency strategies, and deliver reports on project milestones.
• Ensure seamless project execution, integration, and follow-up to drive success.
• Support other initiatives and responsibilities that align with the department’s mission and values.

The City of Gainesville:

Gainesville, home to the University of Florida, is ranked #1 best city to move to in Florida by USA Today. Centrally located in North Florida, it offers a blend of small-town charm and big-city amenities, with close proximity to major airports, family entertainment, and some of the best beaches in the world. Known for its beautiful landscapes and urban forest, Gainesville is a hidden gem that provides year-round outdoor activities, award-winning college sports, and a rich cultural scene. The University of Florida and UF Health are the leading employers in the area, making Gainesville an excellent place to work and raise a family. Learn more about Florida’s premiere health system, UF Health, and the advantages of living in Gainesville at UF Health Destination.

The annual salary ranges between $95,000 - $110,000 and is commensurate with education and experience.

At the University of Florida, we are committed to the well-being and professional growth of our employees. Our benefits package is designed to support your health, work-life balance, and financial security:

• Generous Paid Leave: Enjoy 22 days of paid vacation, 13 days of paid sick leave, 11 paid Holidays, and 8 weeks of paid parental leave.
• Health Insurance: Affordable options for individuals and families.
• Retirement Benefits: State of Florida retirement plans and life insurance.
• Wellness Programs: Access to wellness resources to support work-life balance.
• Public Service Loan Forgiveness Eligible Employer
• Professional Development Opportunities
• Flexible work schedules and remote work options

For more details on our comprehensive benefits, visit UF Benefits.

Master's degree in an appropriate area and two years of relevant experience; or a bachelor's degree in an appropriate area and four years of relevant experience.

• Knowledge in academic and clinical systems, including accreditation standards and processes.
• Proven leadership abilities with a strong focus on fostering collaboration, cultivating a positive office culture, and driving team success.
• Outstanding organizational and time-management skills with the ability to prioritize, adapt, and meet critical deadlines effectively.
• Commitment to continuous improvement, ensuring tasks and projects consistently meet quality and productivity standards.
• Strategic thinker with the ability to identify innovative approaches, challenge outdated processes, and implement forward-thinking solutions.
• Exceptional written and verbal communication skills, with the ability to convey information clearly, appropriately, and persuasively to diverse audiences.
• High level of professionalism and discretion with the ability to maintain confidentiality at all times.
• Familiarity with University of Florida systems, policies, and guidelines is highly desirable.

In order to be considered, candidates must submit the following documents:

• A cover letter detailing relevant experience and qualifications.
• A current resume/CV.

For questions, please reach out to [email protected]

The University of Florida is committed to non-discrimination with respect to race, creed, color, religion, age, disability, sex, sexual orientation, gender identity and expression, marital status, national origin, political opinions or affiliations, genetic information and veteran status in all aspects of employment including recruitment, hiring, promotions, transfers, discipline, terminations, wage and salary administration, benefits, and training.

Application must be submitted by 11:55 p.m. (ET) of the posting end date.