Grants Analyst II, College of Heath Sciences

Pay Grade: 30E

Context of the Job:

Under general direction of the Manger, Shared Services, the Grants Analyst II provides comprehensive administrative support for proposal development, management, submission to the Research Office (RO) carried out by the College of Heath Sciences (CHS). This position works closely with the Research Office to ensure compliance with federal, state and university policies and procedures with regards to research administration. In supporting CHS and the RO, the Grants Analyst II will help position UD as an innovative competitor in today’s complex and rapidly-changing research environment.

The Grants Analyst II will manage a portion of CHS proposals and administrative support tasks within Shared Services. Initial assignments will focus on supporting faculty and researchers residing in CHS, with additional responsibilities to evolve based on ongoing business needs of the Research Enterprise. The Grants Analyst II will coordinate with Principal Investigators (PIs), central pre-award counterparts in the Research Office, other University constituents, and sponsor contacts to perform tasks.

Major Responsibilities:

• Provide the direct local support for pre-award tasks for research administration:
• Manage an individual portfolio for College of Health Sciences beginning with, to adjust based on evolving business needs.
• Serve as a primary administrative support contact for Shared Services.
• Coordinate with sponsors, faculty, researchers, and central offices/counterparts to complete tasks, including individuals in the Research), Human Resources, Procurement, and others as applicable.
  • Provide ongoing guidance, facilitation and expertise to faculty and researchers for proposal development and submission.
• Provide instruction to faculty and researchers on policies, procedures, regulations, and guidelines set forth by UD and various sponsors.
• Report to the Grants Manger to communicate progress and assist with long-term planning for research support.
• Assist Research Office and PIs with proposal development and submission to various sponsors, including:
  • Identification of funding opportunities based on individual research and access to UD resources.
  • Assist with drafting administrative components of a proposal, including budgets, budget justifications, biosketches, and other support documents.
  • Enter proposal data into UD and sponsor enterprise application systems as applicable (e.g. PeopleSoft Financials, Cayuse, Grants.gov, Research.gov, etc.).
  • Collect required subaward documentation from collaborating subrecipients.
  • Advise PIs and the Research Office of cost share commitments and potential risks.
  • Provide comprehensive review of, corrections to, and/or enhancement of proposal applications.
  • Ensure completion of all components of the proposal package in compliance with requirements outlined by the FOA/RFP, sponsor, and UD.
  • Facilitate UD institutional review, approvals, routing, and submission of proposals in collaboration with the Research Office.
  • Serve as the primary liaison between PIs and the Research Office to ensure timeliness of submission and communication of internal and external deadlines.
  • Manage multiple proposals simultaneously to meet all sponsor deadlines.
• Participate in special projects and perform other job-related duties as assigned.

Qualifications:

• Bachelor's degree with three years of job-related experience, or equivalent combination of education and experience. Degree in Business Administration, Accounting, Finance, or a related field preferred.
• Prior experience in management of sponsored research programs at a higher education or research-intensive institution.
• Experience in pre-award aspects of sponsored research administration.
• Experience compliance, and financial management.
• Intermediate skillset and experience in using technology systems, software, and databases for grants management. Experience in Grants.gov, Cayuse, and PeopleSoft Financials preferred.
• Proficiency in the use of MS-Office Suite, including strong analytical skills and aptitude for understanding and interpreting complex datasets.
• Ability to create, generate, analyze, and explain reports using a variety of data sources.
• Skills for quantifying and illustrating complex reports, comparisons, impacts, and/or projections.
• Knowledge of OMB Circulars A-21, A-110, A-133, and Uniform Guidance 2 CFR 200.
• Knowledge of specific sponsor guidelines and regulations, including NIH, NSF, and other major agencies.
• Independent judgment and problem-solving abilities, able to interpret, adapt and appropriately apply guidelines and procedures.
• Organizational and time management skills, able to carry out multiple projects and tasks simultaneously and independently.
• Strong attention to detail and analysis skills, able to synthesize and coordinate information from a variety of sources.
• Willingness and flexibility to accommodate and effectively support changing priorities, processes, and systems.
• Excellent interpersonal skills; able to effectively and clearly communicate and coordinate with individuals across all levels of the University community on a variety of research management topics with a focus on customer service and collaboration.
• Ability to provide a service-oriented approach to sponsored projects management; strong management and leadership abilities.
• Ability to interact well with people of all ages and diverse backgrounds.
• Demonstrated understanding and consideration of the differing needs and concerns of individuals with varying identities, cultures, and backgrounds.
• Committed to fostering a workplace culture of belonging, where diversity is celebrated, and equity is a core value.