AST DIR, Business Services

Facility Construction and Renovation Oversight • Responsible for oversight and coordination of planning, design, and construction for new facilities and renovation of existing facilities as directed; review plans, specifications, drawings and other documents as required; represent Business Services as liaison and primary contact for projects to internal and external entities including architects, contractors, Environmental Health and Safety, Planning, Design & Construction, and others as needed • Prepare and manage budgets for new facilities and renovations; work with architects, construction firms, and others as needed to determine accurate costs and ensure effective budget management and cost controls through duration of projects • Attend project meetings, perform inspections, and ensure compliance with codes and other university requirements and expectations including requirements for quality, performance, function, and value • Provide oversight for project work schedule including coordination with project managers, building occupants and the university calendar as needed • Ensure sustainability measures are incorporated into the project planning, design, and construction phases to maximize opportunity for sustainability in all phases including building and systems operations • Responsible for project record-keeping, data management, and data entry into the computerized contract management system; prepare comprehensive reports and provide regular updates to leadership

Facility Maintenance and Operations Oversight • Ensure high standards for business services operations including function, appearance, cleanliness, and overall condition of facilities, equipment, and furnishings; ensure maintenance and housekeeping standards are maintained at the highest levels • Responsible for coordination and oversight of building repair and maintenance; ensure timely initiation and processing of work orders; provide oversight, including regular inspections, to ensure timely completion and highest quality work in maintenance and cleaning tasks including contract work; ensure compliance with codes, university policies, and industry standards; collaborate with business partners, service providers, and others as required to ensure successful work coordination • Ensure health and sanitation inspections are timely; ensure pest control methods and procedures are effective; perform regular inspections and collaborate with business partners and service providers to ensure deficiencies are corrected promptly • Maintain up-to-date and comprehensive records for facility repairs, maintenance, and inspections • Develop and maintain an up-to-date master plan for building maintenance and major cleaning projects, including a schedule for routine and preventive maintenance • Responsible for development, maintenance, and distribution of facility operations guidelines; recommend, develop, and implement training programs for staff and business partners as needed • Be knowledgeable and up-to-date on code requirements, new methods, procedures, and technology in building operations; advise the AVP on short- and long-term maintenance and building operations issues

Building Safety and Security • Serve as liaison and primary contact for internal and external organizations for facility operations needs including building safety and security; communicate information to department personnel and business partners as needed; ensure enforcement of all policies, procedures, and guidelines • Responsible for development, maintenance, and distribution of up-to-date building safety and emergency procedures, including the Continuity of Operations Plan; ensure compliance with university guidelines and standards • Develop and implement emergency operations training for staff and business partners; plan and coordinate building emergency exercises and practice drills as needed; establish, train, and coordinate a building emergency and crisis management coordinating team • Serve as liaison between Business Services and university departments with responsibility for campus safety and security including Environmental Health and Safety, Fire Safety Officer, and University Police Department; participate in university-wide trainings on safety and emergency procedures

Asset Management • In collaboration with Business Services staff and/or business partners, assess needs and make recommendations for procurement of equipment and furnishings for auxiliary services facilities; recommend and implement policies and procedures for asset acquisition, assignment, transfer and disposal • Gather information, develop and/or review specifications for needed equipment and/or furnishings, and conduct cost, performance, and quality comparisons; make recommendations based on evaluation of relevant information • Responsible for obtaining vendor quotes, processing of purchase orders, and other tasks needed for purchases; ensure compliance with department and university procurement guidelines for all purchases • Develop and maintain an inventory management plan for equipment and furnishings including office furniture and equipment and food services equipment and furnishings; ensure compliance with UF inventory management procedures • Develop and maintain up-to-date written records for maintenance, repair, replacement history, and life cycle projections for equipment and furnishings • Develop and maintain a vehicle management plan for Business Services vehicles; coordinate regular vehicle maintenance; maintain maintenance records and recommend vehicle replacement as needed

Sustainability • Provide leadership, collaboration, and coordination with unit managers and business partners to develop goals and objectives for sustainability and to successfully implement sustainability initiatives in Business Services; research and recommend new initiatives; coordinate implementation of initiatives as directed • Be knowledgeable of university and Business Affairs direction and goals related to sustainability; serve as liaison for Business Services to Business Affairs and the UF Office of Sustainability to ensure Business Services participation and collaboration in appropriate efforts • Serve on division and/or university sustainability committee(s) as directed

Administrative Support Functions • Responsible for contract management duties as directed • Responsible for management and coordination of the Modular Publication Distribution Program Remove this. • Responsible for the Business Services building key control system; develop and maintain policies and procedures for issuing and return of keys for staff, building occupants, and others as needed • Responsible for budget preparation and monitoring for areas of responsibility • Participate in short- and long-term visioning and financial planning for Business Services as directed; assist with strategic planning and in meeting the overall business and service objectives of Business Services.

Develop reports, handle special projects and other duties as assigned.

A criminal background will be conducted.

Normal work schedule: Monday through Friday, 08:00 am to 05:00 pm

$80,000 - $95,000 yearly based on experience.

Master's degree in an appropriate area and two years of relevant experience; or a bachelor's degree in an appropriate area and four years of relevant experience.

In order to be considered, you must upload your cover letter and resume.

Application must be submitted by 11:55 p.m. (ET) of the posting end date.