Fiscal Assistant II

Processing of the division’s PCard charges, PO/Invoice payments using UF’s financial system and departments internal sub-system for an annual operating budget of 6 million. Responsibilities include matching invoices with the internal purchase request and pays/clears the expense within the UF timeline. Responsible for verification of the correct account coding of disbursements in the general ledger along with reconciliation of those expense against the internal system each month.

Process revenue collections/transfers for UF Research center internal billing through UF’s financial system and departments internal sub-system. Record the payment status for internal accounts receivable invoices processed for department to maintain up-to-date accounts receivable data. The transactions entered are charged mostly to grant funding per department approval through internal shadow system. Revenue transfers annually totaling approximately 12 million dollars annually.

Maintains department property records which includes on site verification and record keeping for all department equipment by location, usage by species.

Maintains all Space usage verification activity for Department that includes 11 facilities and over 120 thousand square feet.

Process deposits for external payments.

Other duties as assigned.