Academic Assistant I/II

Course scheduling:

• Interact with Associate Dept. Chair for Academic Programs to schedule courses and rooms for department. (This requires using the “Course & Room Scheduling” system at UF.)
• Manage student services copy of schedule (e.g. local Excel file).
• Be primary contact with Registrar to schedule classrooms for courses and during term exams.
• Revise schedule as necessary.
• Project schedule as necessary for future terms and work on multiple terms simultaneously.

Student Services:

• Greet students and manage traffic flow, including screening questions regarding appointment scheduling, general policies, and academic deadlines.
• Manage all incoming telephone calls for the student services main line and transfer calls as appropriate to academic advisors and MAE personnel.
• Coordinate with supervisor when other duties conflict with or prevent reception duties.
• Address general inquiries in the shared inbox.

Office/Administrative Services:

• Oversee faculty grading access and entering of grades.
• Enter grades for independent study, research, internship courses for undergraduate students.
• Manage enrollment and records for independent study, research, internship courses for undergraduate students.
• Oversee and approve change of grade requests submitted by faculty in the student information system.
• Manage course evaluation system and publish evaluations for each course section.
• Be department syllabus coordinator.
• Enter data for the Academic Activity Report for Graduate and Undergraduate Student Services units each semester.

Other assigned duties.