Business Admin Specialist II

Business Administration Specialist II

The SSC Business Administration Specialist II serves core offices, departments, and colleges by providing support in monitoring, processing, reviewing, and approving transactional activities relating to the human resources, commitment accounting, and fiscal processes. The employee in this position must have superior customer service skills and is expected to provide excellent customer service to internal and external clients and when representing the Office of the CFO and the University of Florida.

Specific responsibilities include, but are not limited to:

• Prepare and review the submission and approval of human resources transactions, including recruitment, hires, position updates and reclassifications, Special Pay Increases, terminations, retirement, leave cash outs, and additional pay, etc.
• Provide guidance and recommendations for time and labor processes of the unit as needed.
• Work with department supervisors and UF Leave Administration on complex leave issues.
• Review and prepare the allocation and verify the accuracy of commitment accounting for faculty, staff, post docs, fellows, graduate students, student assistants, and OPS employees.
• Assist in the coordination of the employee performance appraisal process by sending reminders and providing other administrative support.
• Provide administrative support services to departments/centers and foreign nationals as they relate to processes associated with sponsorship of exchange visitors, temporary workers and employment-based permanent residents.
• Complete online Effort Reporting and Faculty Assignment reports each semester, working directly with faculty members to resolve problems.
• Review and prepare all voucher and journal entries for accuracy.
• Provide support to Business Administration Specialist I’s in the analysis, reconciliation, and approval of Pcard transaction for customer units.
• Provide assistance and oversight for travel requests and expense reports.
• Prepare grant proposal submissions, including but not limited to budget calculations and preparation; completion of administrative documentation; contacting co-P.I.’s and collaborators for documentation; preparing cost share letters, and obtaining signatures on DSR-1 and related forms.
• Temporarily assist or fill in for financial, administrative or HR staff at the customer’s site when short term vacancies exist. Depending upon the customer’s area of need, works with customer’s management to initiate transactions and/or assist faculty and staff.
• On a monthly basis, review, analyze, and reconcile all accounts in the SSC to include state, cash based, and grant accounting. Reviews expenditures, balances, and transactional detail. Monitor and review all processes with the SSC team and initiate modifications as appropriate.
• Serves as liaison between the unit and Human Resource Services, Academic Personnel, Payroll, Purchasing Services, Disbursement Services or General Accounting.
• Attend college and university meetings for management personnel to ensure the Department’s understanding of and compliance with rules and regulations.
• Guide Unit Managers on Record Retention policies and procedures for fiscal transactions and personnel records within the department.
• Train unit staff as needed.

$21.55 - $24.00; commensurate with education and experience

High school diploma or equivalent and three years of relevant experience. Appropriate college coursework or vocational/technical training may substitute at an equivalent rate for the required experience.

• Experience with UF and state regulations regarding fiscal, budget, grants, and HR matters
• Knowledge of myUFL regarding HR transactions, payroll, travel, grants, fiscal functions, account reconciliations, and monthly budgetary reporting
• Knowledge of UF and state regulations regarding fiscal, budget, grants, and HR matters
• Excellent verbal and written communication skills
• Proficiency in Microsoft (MS) Office, including Word, Excel, and PowerPoint
  Problem solving skills
• Superior customer service skills
• Ability to organize, manage, and multitask in a fast-paced environment
• Ability to work well in a team environment
• Excellent decision-making ability
• Ability to work independently
• Ability to coordinate a variety of tasks in a fast-paced environment

In order to be considered, you must upload your cover letter and resume.

Application must be submitted by 11:55 p.m. (ET) of the posting end date.

This position is eligible for veteran’s preference. If you are claiming veteran’s preference, please upload a copy of your DD 214 Member Copy 4 with your application for consideration. See our Veteran's Preference Page for more specific information.

This position has been reposted. Previous applicants are still under consideration and need not reapply.