Sr. Sponsored Programs Assistant

Position Function:

Provide senior support to accounting functions within the Sponsored Programs Accounting section of the Controller and Treasurer’s Office.

Salary Grade: 12

Please see Staff Compensation Structure or Skilled Crafts and Service Maintenance Compensation Schedule for salary ranges. For salary grade UC, these positions are "Unclassified" and salary ranges are determined by the hiring department.

Department Profile:

Sponsored Programs Accounting is primarily responsible for managing the restricted funds of Mississippi State University.

This includes calculating and posting overhead, invoicing the appropriate agencies, monitoring timely receipt of the funds, and preparing financial reports for external agencies.

Additionally, our office coordinates the time and effort reporting cycle, processes cost transfers, performs non-sufficient fund checking on restricted funds and continuously monitors accounts for compliance purposes.

It is our goal to provide friendly, efficient service to all users of the sponsored programs accounting system.

Essential Duties and Responsibilities:

1. Assist with necessary paperwork to process subawards in our system and review subaward invoices to ensure adherence to the terms and conditions of the award.
2. Process a high volume of Accounts Receivables to include checks and wire transfers.
3. Complete appropriate forms and journal entries for review and posting to the General Ledger.
4. Prepare invoices, financial reports, and agency forms on a monthly, quarterly, or annual basis per the terms and conditions of the award. Reports are submitted to the Senior Accountant for review and then submitted to the sponsoring agency.
5. Processor for payment requests, financials, and other documentation.
6. Facilitate the Time & Effort Reporting process.
7. Scan and index documentation to the electronic database.
8. Prepare and/or key journal entries as needed.
9. Handle all purchases for the department and maintain the budget.
10. Performs related duties as assigned.

Minimum Qualifications:

Education: High school diploma

Experience (yrs.): 2 years plus the education listed above

Preferred Qualifications:

Previous experience is desirable.

Knowledge, Skills, and Abilities:

• Strong computer skills to include Excel and Adobe.
• Experience in work settings requiring high volume assignments.
• Ability to manage priorities and meet multiple daily deadlines.
• Knowledge of federal contracting regulations and accounting experience is needed.
• Well-developed interpersonal, teamwork, verbal, and written communication skills.
• Ability to work in a highly collaborative environment with attention to detail.

Working Conditions and Physical Effort

• No unusual physical requirements. Requires limited lifting of files and records and nearly all work is performed in a comfortable indoor facility.
• Frequent- External imposed deadlines; set and revised beyond one’s control; interruptions influence priorities; difficult to anticipate nature or volume of work with certainty beyond a few days; meeting of deadlines and coordination of unrelated activities are key to position; involves conflict-resolution or similar interactions involving emotional issues or stress on a regular basis.
• Job frequently requires walking, sitting, reaching, talking, hearing, handling objects with hands.

Instructions for Applying:

Link to apply: http://explore.msujobs.msstate.edu/

Submit application, cover letter, and resume online at https://www.msujobs.msstate.edu/

Equal Employment Opportunity Statement:

MSU is an equal opportunity employer, and all qualified applicants will receive consideration for employment without regard to race, color, ethnicity, sex, religion, national origin, disability, age, sexual orientation, genetic information, pregnancy, gender identity, status as a U.S. veteran, and/or any other status protected by applicable law. We always welcome nominations and applications from women, members of any minority group, and others who share our passion for building a diverse community that reflects the diversity in our student population.

What do I do if I need an accommodation?

In compliance with the ADA Amendments Act (ADA), if you have a disability and would like to request an accommodation in order to apply for a position with Mississippi State University, please contact the Department of Human Resources Management at tel: (662) 325-3713 or [email protected].

If you have any questions regarding this policy, contact the Department of Human Resources Management at (662) 325-3713 or [email protected]. Upon request, sections of this job listing are available in large print, and readers are available to assist the visually impaired.