Human Resources Generalist II

Human Resources Generalist II

Operational Functions –
Serve as human resources consultant to faculty and staff by providing advice and guidance related to human resources. Advise managers and employees on state and federal employment laws, collective bargaining agreements, university regulations, and personnel procedures. Design and implement administration of HR policies and procedures.
Review, coordinate, and enters Faculty (salaried, OPS), Post Doc Associates, graduate assistants, student assistants, and Pre and Post Doc Fellowship, TEAMS, USPS, and OPS appointments that include new hires, job changes, resignations, terminations, retirements, leave of absence, additional payments, and leave cashouts.

Transaction Processing –
Analyzes, prepares, and enters financial and human resource transactions in MyUFL on behalf department. Evaluates all transaction requests for compliance with applicable university, state, and federal rules. Requests additional documentation or explanation if necessary and escalates complex transactions to higher-level specialists for further action. Processes all transactions accurately and within established timeframes. Assists with the development of action plans based on specific transactions. Responsible for processing all HR transactions in MyUFL, including hires, requests for position updates and reclassifications, Special Pay Increases, terminations, retirement, leave cash outs, additional pay, etc. Manages the immigration process for all J-1 visitor applications, H1-B, permanent residency, TN, and ON applications. Assists with the I-9 management.

Serves as the Human Resources Liaison –
Point of contact between Horticultural Sciences, UF/IFAS HR, and Payroll and Tax Services.
Examples of duties include:
•Providing guidance to department related to time and labor processes, leave of absence, reclassifications, special pay increases, etc.
• Checking budget and notifying the Fiscal and/or Grants Team of any hires, edits, or other HR actions that impact budget.
• Works with department supervisors and UF Leave Administration on complex leave issues.
• Reviews and prepares the allocation and verifies the accuracy of commitment accounting (payroll distributions) for faculty, staff, post-docs, fellows, graduate students, student assistants, and OPS related to initiating any HR action.
• May coordinate the employee performance appraisal process by sending reminders and providing other administrative support.
• Provides administrative support services to department and foreign nationals related to processes associated with the sponsorship of exchange visitors, temporary workers, and employment-based permanent residents.
• Responsible for completing online Effort Reporting and Faculty Assignment reports each semester. Works directly with faculty members to resolve problems.
• Communicates with department upon the completion of all HR transactions, including details of next steps
• Serve as back up for time reporting
• Manage TRE assignments - change that needs to happen or review process such as leave requests

HR Policies, Standards, And Procedures –
Responsible for staying abreast of all processes, policy, regulatory, compliance, enterprise system upgrades, and technology changes related to HR. Interpreting and communicating all updates/changes to department. Implementing changes to internal processes includes participating in business process reviews and providing recommendations for improvements for efficiency or to better support department needs. Assisting in updating and maintaining documentation on internal controls and process guides, including flowcharts, templates, and instruction guides, as assigned

Investigates and Resolves Matters of Significance –
Responsible for actively addressing issues and/or errors associated with all HR transactions. Provides solutions for complex HR processes or transactions, processes, providing solutions for errors or issues Actively addresses issues associated with any HR transactions and/or errors and follows through with resolution.

Responsible for assisting other team members as needed to cover for other team members’ absences and/or increased volume to ensure seamless continuity of service to customers.

Commensurate with education and experience

Bachelor's degree in an appropriate area and two years of relevant experience; or an equivalent combination of education and experience.

Possesses critical thinking skills. Ability to establish goals and priorities and make decisions based on program and institutional policies.
This position will work in multiple technologies, often simultaneously. Ability to adapt to new technologies.
Ability to work under pressure.
Strong competency in the delivery of customer services that reflects a genuine desire to provide the highest possible level of service.
Prior experience using Microsoft Office applications and PeopleSoft.
Possesses a professional attitude which is conveyed in all interactions, communications, and appearance. Strong organizational and time management skills
Able to work well in a team environment.
Self-motivated and flexible. Willing to learn new systems.

In order to be considered, you must upload your cover letter, resume and references.

Application must be submitted by 11:55 p.m. (ET) of the posting end date.