Coordinator

Position Function:

Performs and or coordinates a variety of associated administrative, fiscal, and staff support activities for the Dean's office including knowledge of budget administration and control, equipment, facilities, and inventory control record keeping, database management information-gathering projects and tasks. Coordinates and facilitates meetings, program functions, and / or special events, as appropriate.

Salary Grade: 13

Please see Staff Compensation Structure for salary ranges.

Essential Duties and Responsibilities:

1. Reconcile accounts with university accounting records.
2. Maintain files and records in support of accounting data.
3. Complete employment documents for student workers and intermittent workers as needed.
4. Reconcile and key payroll for department.
5. Assist with planning of events for department as needed.
6. Complete transfer of funds between accounts and between foundation and MSU accounts when needed.
7. Complete all purchases of supplies, furniture, and office equipment for department.
8. Assist in events hosted by the Dean's office, including advisory board meetings, receptions, graduation, and special speakers for the College.
9. Reconcile procard when needed.
10. Assist in design and purchase of event apparel.
11. Assist in design and purchase of swag items for recruiting and marketing events.
12. Prepare journal vouchers to record revenue, budget transfers, and cost transfers as needed for accounting purposes.
13. Performs a wide range of diverse administrative activities for the College of Business as a key member of the Dean's Office.
14. Schedules appointments and maintains calendars; coordinates meetings, facilities usage, events, and or travel arrangement as required for the College of Business.
15. Assists the Dean's Office in the organization and management of logistics for special events, including developing and managing guest lists, mailings, and responses; securing various vendors (entertainment, tenting, rentals, catering, security, parking); etc.
16. Facilitates the advertising of jobs by assuring appropriate approvals have been obtained for posting the vacancies to MSU's website.
17. Researches and analyzes various office related issues and participates in problem resolution.
18. Provides day to day advice, interpretation and support to department / unit(s) regarding the application of office policies, guidelines, procedures, and best practices.

Minimum Qualifications:

Bachelor's Degree or similar related experience

Knowledge, Skills, and Abilities:

1. Skill in organizing resources and establishing priorities.
2. Planning and implementation skills.
3. Strong interpersonal and communication skills and the ability to work efficiently with a wide range constituency in a diverse community.
4. Knowledge of budgeting, cost estimating, and fiscal management principles. Knowledge of contract and grant preparation and management.
5. Knowledge of database management.
6. Knowledge of employee online policies and procedures.
7. Skill in the use of personal computers and related software applications for the job.

Working Conditions and Physical Effort

1. Work is normally performed in a typical interior / office work environdfment..
2. Very limited exposure to physical risk.
3. Very limited physical effort required.

Instructions for Applying:

All applicants must apply on line at www.msujobs.msstate.edu and attach a cover letter, current resume, or curricuum vitae, and the complete contact information for at least three professional refereneces.
curriculum vitae, and the complete contact information for at least three professional references.

Equal Employment Opportunity Statement:

MSU is an equal opportunity employer, and all qualified applicants will receive consideration for employment without regard to race, color, ethnicity, sex, religion, national origin, disability, age, sexual orientation, genetic information, pregnancy, gender identity, status as a U.S. veteran, and/or any other status protected by applicable law. We always welcome nominations and applications from women, members of any minority group, and others who share our passion for building a diverse community that reflects the diversity in our student population.

What do I do if I need an accommodation?

In compliance with the ADA Amendments Act (ADA), if you have a disability and would like to request an accommodation in order to apply for a position with Mississippi State University, please contact the Department of Human Resources Management at tel: (662) 325-3713 or [email protected].

If you have any questions regarding this policy, contact the Department of Human Resources Management at (662) 325-3713 or [email protected]. Upon request, sections of this job listing are available in large print, and readers are available to assist the visually impaired.