Human Resources Generalist II

This position is responsible for the primary day-to-day functions of the Human Resources (HR) operations for the Center. This position is responsible for all aspects of staff salary plans and will work with the Associate Director and Director to coordinate functions related to faculty salary plans. This position will ensure that approved recruitments are accurately posted (as applicable and necessary, depending on the type of position) in UF Careers. For faculty salary plans, this position will work with the Associate Director and Director in all aspects of faculty recruitment including monitoring required search committee compliance training, posting advertisements, organizing candidate visits/itineraries, and assisting with offer letters. He/she will manage all aspects of staff salary plans including posting positions, reviewing applicant pools, drafting letters of offer, ordering criminal background checks, and completing reference checks. Will monitor selection criteria and work directly with hiring authorities to advise on the proper format and ensuring compliance with regulations. Ensure proper work permit is in place for student appointments. Once position is filled, ensure the applicants are dispensed appropriately in UF Careers and that the recruitment is closed out electronically.

Process in PeopleSoft all levels of hires within the department, including Faculty, TEAMS, Post-Docs, OPS including OPS faculty, Graduate Assistants, Student Assistants, Federal Work Study, Fellows, Courtesy/Adjunct appointments, and Volunteers. This includes data entry of all hires, ensuring that the appropriate hire documentation has been completed and forwarded to the Level 1 approver in a timely manner.

Will facilitate new hire processes including coordinating relocation/move, all onboarding requirements, establishing email account along with other IT permissions, submitting Gator1 card requests, office assignments, room keys, etc... Work with fiscal personnel to establish start-up fund tracking, order equipment, office supplies, etc.

Provide general guidance and assistance to all Center employees regarding human resources policies and procedures.

Create position descriptions and facilitate requests for reclassifications, special pay increases, and/or new positions requested by the Center. Ensure the department’s organizational chart, directories, and personnel section of website remains up to date.

Process human resource transactions in PeopleSoft up to and including lump sum payments, additional pay, relocation reimbursements/housing allowances, leave of absence requests, leave cash outs, terminations/exit checklists, FTE changes, SPI’s, position description updates, administrative and fellowship supplements, etc. Work directly with Director of Admin Services to ensure employees are distributed to appropriate source of funds, to process retros, and to set up/distinguish funding sources.

Assist with tenure and promotion process and other faculty evaluative processes as requested.

The incumbent will manage time entry and work with supervisors to ensure employees time is entered and approved in a timely manner. He/she will track faculty leave requests and approvals and obtain proper time approval documentation for personnel file. Will monitor payroll reports to ensure employees are paid accurately and timely. Will process emergency check requests if needed.

Departmental Directory Coordinator – Assign UFID numbers, process Center Affiliation requests.

Other duties as requested

Knowledge of University of Florida policies and procedures; knowledge of PeopleSoft; previous HR experience; strong written and verbal organization and communication skills; good working knowledge of Microsoft Suite; demonstrated attention to detail; ability to maintain a high level of confidentiality.