Administrative Spec III

    Institution Info
    The University of Florida
    FL, United States Phone:
    Web Site:

    Institution Profile

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Gainesville, FL 

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Job Description:

Classification Title:

Administrative Spec III

Job Description:

This position is located in the School of Special Education, School Psychololgy & Early Childhood Studies in the College of Education. Manages/oversees the daily activities of a large office and serves as an expert administrative professional with highly specialized knowledge and skills in numerous administrative areas.

Administrative Support/Activities

  • Provides advanced administrative support to School Director. Supervises support staff in unit. Manages/oversees daily activities. Establishes priorities/deadlines; work assignments. Serves as primary time approver for the unit. Develops policies, procedures, processes and workflows. Interprets federal/state laws, rules, regulations, University and department/college policies and procedures and ensures compliance. Manages/approves human resource functions; responsible for resolution of complex human resource issues within the unit. Disseminates information to unit and serves as an expert resource for reporting, policies and procedures. Serves as unit contact and liaison to the public and other university departments; oversees the provision of administrative services and the resolution of problems and inquiries. Resolves problems associated with operational needs.

Budget/Financial Management

  • Monitors annual budget (over $4.9 million). Assist with budget preparation for state/grants/contracts. Coordinates/processes personnel/payroll appointments for state/grant/contracts. Responsible for the management/approval of multiple daily operational functions (i.e. purchasing, payables). Ensures all financial expenditures are in compliance with university guidelines. Supports School Director with policy development and strategic planning. Works with departments/colleges to ensure payroll distributions are processed timely and accurately. Prepares financial analysis such as income and expense forecasting as well as financial reports as requested.

Academic/Unit Support

  • Serves as AAR (Academic Activities Reporting) coordinator. Responsible for tracking faculty semester effort and entering it in the Effort Reporting system. Assist program coordinators (faculty) with coordinating semester course schedules/department course scheduling. Coordinates/tracks/enters SPACE for annual report.

General Administrative

  • Serves as Identity Management Coordinator (Assigning UFID). Submits authorization for Gator 1 identification cards. Assignments of offices. Monitors completion of annual property inventory.

Other duties as assigned

Expected Salary:

Salary is competitive and commensurate with education and experience.

Minimum Requirements:

Bachelor’s degree and 5 years of experience; or an equivalent combination of education and relevant experience.

Preferred Qualifications:

Excellent computer skills. Knowledge of PeopleSoft and UF procedures and regulations. Outstanding organizational skills. Effective communication for collaboration. Professionalism, problem solving and conflict resolution. Supervisory skills with ability to prioritize multiple tasks, work with frequent interruptions, and pace the work to meet deadlines.

Special Instructions to Applicants:

In order to be considered, you must upload your cover letter and resume.

Application must be submitted by 11:55 p.m. (ET) of the posting end date.

Health Assessment Required: No



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